1. Allocation of Booth Space
Application for booth space must be made on the Booth Application Form provided by the Organizers'. Applications will be dealt with in strict order of receipt save that in the event of a conflict regarding space or other imperative conditions (including without limit a need for the utilities’ services), the Organizers' shall have the right to allocate space to the Exhibitor, re-arrange the floor plan, and/or relocate any booth at any time before or during the period of the Exhibition. The Organizers' shall reserve the right to refuse any application. The Booth Application Form must list all firms being represented by the Exhibitor. The Organizers' undertake to give the fullest sympathetic consideration to the interests of the Exhibitor provided that any question arises which is not provided for within the terms of these Terms and Conditions. The Organizers' decision must be accepted as final.
Upon the issue by the Organizers' of their Confirmation of Booth Application (which allocates the booth space to the Exhibitor) a contract shall be made for the booth space so allocated between the Organizers' and the Exhibitor whose entire terms shall be contained in these Terms and Conditions, the Booth Application Form, the Confirmation of Booth Application and the Exhibitor’s Manual as issued by the Organizers' (which the Organizers' may amend from time to time).
2. Charges for Booth Space
The charge for booth space is calculated on the basis of a minimum of 12 square meters. The price per square meter (net of tax) is shown on the Booth Application Form and in the Exhibition Information. Additional requirements may be obtained on request to the Organizers' and will incur additional charges. It is essential that the Organizers' be advised of these requirements as early as possible as and not later April 9 2016.
3. Payment for Booth Space
The Exhibitor shall pay the total cost of the booth(s) allocated within 14 days of the date of the invoice issued by the Organizers'. If the invoice is not paid by this date the Organizers' may re-allocate the booth space to another Company without any liability to the Exhibitor.
Payments must be made by bank transfer in Euro. The entire Organizers' charges are exclusive of any applicable Value Added Tax, for which the Exhibitor shall be additionally liable.
The Organizers' shall have the right to refuse to permit the Exhibitor to occupy or use the booth until all sums due to the Organizers' from the Exhibitor have been paid.
4. Cancellation or reduction of space
Notice of cancellation of allocated booth space must be given to the CMP Secretariat in writing at the address on the Booth Application Form. A cancellation charge of 20% of the total charge for the booth will be made and a refund of any charges already paid in excess of this amount will be made to the Exhibitor.
5. Alteration to Booth Space
The Organizers' shall be entitled to alter the layout if, in their opinion, this is in the general interest of the Exhibition.
6. Installation of Exhibits
The Exhibitor will be notified of the hours of installation of exhibits, removal of exhibits and the official opening hours of the Exhibition in the Exhibitor’s Manual. All booths must be complete and ready for inspection one hour prior to the official opening time. All Booths must be open for viewing and staffed during the official opening hours. Removal of exhibits and dismantling of booths may not commence until the official closing time of the Exhibition. The Exhibitor shall remove by the time stated in the Exhibitor’s Manual all exhibits, displays, booth fittings, materials and other items brought into the Exhibition Hall by the Exhibitor.
7. Conduct of Exhibitors
Upon being required to do so by the Organizers', the Exhibitor shall cease to employ at the Exhibition any servant or agents of the Exhibitor who shall be guilty of any conduct, which in the opinion of the Organizers', is prejudicial to the proper management of the Exhibition.
8. Canvassing
No Exhibitor shall place signs or distribute promotional material in any area not designated for such purposes by the Organizers'. Any such materials placed in non-designated areas shall be removed. No Exhibitor may conduct surveys or distribute print items, promotional samples or other materials in the exhibit hall unless it is within the parameters of his own booth space.
9. Booth Construction and Arrangement
The Exhibitor shall submit plans of his booth(s) to the Organizers' no later than 02 April 2016 for approval by the venue. No display, booth fitting, or exhibit shall exceed the height specified in the Exhibitor’s Manual, without the prior consent of the Organizers'.
The contractors appointed by the Organizers' are the only persons authorized to carry out movement of, and fixtures to, the shell scheme hired from the Organizers' and to carry out any electrical installations and connections.
No storage for packing cases or packing materials is provided within the Exhibition Hall. All such cases and materials must be removed from the premises before the Exhibition opens and not brought back before the official closing time.
The Organizers' and the venue reserve the right to examine and exclude any exhibit. No Exhibitor will be permitted to install display materials or exhibits which contravene safety or security regulations as laid down by the Organizers'. Gangways must be kept clear and free for passage and must not be littered or obstructed.
10. Trade Union Labor
It is recommended that all Exhibitors, contractors and sub-contractors within the halls conduct their industrial relations in accordance with good practice and observe Codes of Practice issued from time to time by the relevant authorities. Any person carrying out work contrary to the requirements of the venue and the local regulatory authorities, and of any other competent authority, will be required to stop immediately and may be directed to leave the Exhibition Hall.
11. Booth Cleaning
Booth cleaning is not included in the charge for booth space, but the Exhibitor is responsible to the Organizers' for seeing that his booth is maintained in a clean and orderly state. Should goods be left, they will be disposed of or stored by the Organizers' who will have the right to charge for such storage.
12. Fire Precautions
The Exhibitor must comply with any instructions given by the venue and the Organizers' to avoid the risk of fire. All materials in constructional work and displays must be effectively fire-proofed to comply withIranian ratings.Iranian law regarding fire safety is the only one applicable.
13. Security
The Organizers' will provide a site security service during the period the Exhibitor is permitted access to the Exhibition site but shall be under no liability for theft of or loss or damage to any property, equipment or materials brought onto the Exhibition site. For the purposes of security, Exhibitor lapel badges will be supplied. Badges must be worn at all times by exhibiting personnel whilst within the venue.
14. Public Liability
The Organizers' shall not be liable for any claims arising from death or bodily injury or damage to property arising in connection with the erection and dismantling of the Exhibitor's booth and anything permitted, omitted or done thereon or there from during the period of the Exhibition or the construction and dismantling periods caused directly or indirectly by the Exhibitor or any contractor, sub-contractor, servant, agent, licensee or invitee of his or the act, omission or neglect of any such person or by any exhibit, machinery, or other article of the Exhibitor or in the possession of or use of the Exhibitor or any servant or agent of his. The Exhibitor will indemnify the Organizers' in respect of each and every such claim and all actions, proceedings, costs, claims and demands in respect thereof. The Exhibitor shall affect adequate insurance in respect of all such claims, and the liability therefore assumed by the Exhibitor. Nothing in these Terms and Conditions shall exclude the Organizers' liability for death or personal injury caused by the negligence of the Organizers', its employees, sub-contractors or agents.
15. Postponement or Abandonment
If the Exhibition is postponed, cancelled or abandoned by reason of war, fire, storm, explosion, national emergency, labor dispute, strike, lock-out, civil disturbance, actual or threatened violence by any terrorist group, the non-availability, either wholly or partially, of the Exhibition premises, or any other cause not within the control of the Organizers', the Organizers' shall be under no liability to the Exhibitor for non-performance or delay in performance of its obligations under this contract or otherwise in respect of any actions, claims, losses (including consequential losses) costs or expenses whatsoever which may be brought against or suffered or incurred by the Exhibitor, as the result of the happening of any such events. If, by re-arrangement or postponement of the period of the Exhibition, or by substitution of other premises, or in any other reasonable manner, the Exhibition can be carried through, (save that in those circumstances the Organizers' shall not be obliged to take any of such actions) the contracts for space shall be binding upon all parties, except as to the size and position, as to which any modification, substitution or rearrangements considered necessary by the Organizers' shall be determined.
16. Failure to Vacate
If the Exhibitor, should fail to remove all his property or otherwise fail to vacate the Exhibition premises by the official move-out time, due to any cause whatsoever, the Exhibitor shall be fully responsible for any penalties imposed by the venue or any other losses and costs incurred by the Organizers' as a result of the Exhibitor failing to vacate the premises by the agreed time and without prejudice to any other right or remedy of the Organizers'. The Organizers' will remove and may then store any property of the Exhibitor left at the Exhibition Hall by the Exhibitor after the said time and the Exhibitor shall be liable for the costs of such removal and storage and any other incidental costs incurred by the Organizers' or their agents. Any such removal and storage will be at the risk of the Exhibitor.